توصیه هایی از سوی DAAD برای نخستین نامه ای که به اساتید آلمانی برای Sabbatical می نویسیدWhile there are no hard and fast rules as to how to write a successful email, here are some guidelines you may find useful when first making contact with a German professor
Make sure your e-mail does not contain any grammatical/orthographical mistakes or typos. This includes minor issues such as capital letters or punctuation. Keep in mind that you want to convince the German professor that you are capable of producing academic work of the highest standards
Avoid impersonal letters (“Dear Sir/Madam”). Research has shown that you are more likely to receive a reply, if your mail is geared towards a specific receiver.
Do not approach the professor for funding in your first mail. At this stage you only want to establish contact and to find out whether there is general interest in your topic.
Avoid religious phrases (such as “May God bless you” or “I pray…”), as religion is generally considered as a private issue in Germany and is not normally made reference to in official documents or business letters
Attach a concise description of the kind of research you would like to undertake, but also show that you are open to discuss your project and to make alterations. You may also want to attach a brief cv so that the professor can get a more comprehensive picture of the person you are (your academic and professional background, age, skills etc)o
به طور خلاصه، اشتباه تایپی یا گرامری نداشته باشید، خطاب عام نزنید و نام استاد را در ابتدا بنویسید، در نخستین ایمیل فاند را مطرح نکنید، از عبارات مذهبی مانند خدا خیرتان دهد استفاده نکنید، توضیح مختصری از زمینه ی تحقیقاتی خود بدهید، اما خاطرنشان کنید که حاضرید بر سر موضوع خود مذاکره کنید و یا ممکن است گزینه های دیگری را بررسی کنید. همچنین شاید خوب باشد رزومه ی مختصری از خود ضمیمه کنید.
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